Use this page to update the project log directly with four types of transactions: Negotiated Changes, New Unpriced Work, Allocated Management Reserve, and New Over Target Baseline.
You can enter the amount of funds to be transferred between accounts for each transaction.
Note: This page displays only if you select the
Adjust the log and
Transaction Change options on the Log Operation page.
Transaction Group Box
Use this group box to select the transaction type and specify the related fields to update your project's log.
Note: The
Amount and
CLIN fields always display regardless of the selected transaction type. Additional fields display for each transaction type.
Field | Description |
Transaction Type
|
Use this field to select your transaction type. Your options are:
- New Unpriced Work: Select this option to indicate funding for new work that is authorized but not yet priced.
You can update the balance of
Authorized Unpriced Work by entering an
Amount in the
New Unpriced Work transaction type.
Authorized Unpriced Work is budget that has not yet been allocated as time phased (distributed) budget on the project.
- Allocated Management Reserve: Select this option to transfer funds from the
Management Reserve account to the
Undistributed Budget account.
You must transfer funds from the
Management Reserve account to the
Undistributed Budget account before you can distribute budget. You can distribute budget only from the
Undistributed Budget account.
- Negotiated Changes: Select this option to update the
Negotiated Cost or
Authorized Unpriced Work.
- New Over Target Baseline: Select this option to allocate Over Target Base (OTB) amount to the
Management Reserve and
Undistributed Budget accounts.
|
Amount
|
Use this field to enter the amount of the transaction.
Note: This field displays
OTB Amount if you select
New Over Target Baseline Dates in the
Transaction Type field.
|
CLIN
|
Click this field to display the Lookup dialog box and select a CLIN code field from the list of codes in the assigned CLIN code file.
Note: This field does not display if the selected project is a master project.
This field is disabled if the
CLIN Code field for the selected project is not configured. For more information, see
Fields Tab of the Project Properties Dialog Box.
|
Additional Fields
This section describes the additional fields that display for each transaction type.
Transaction Type
|
Description
|
New Unpriced Work
|
The following field displays if you select
New Unpriced Work in the
Transaction Type field:
- Credit To: Use this field to select where you want to credit the amount you entered. Your options are:
- Management Reserve: Select this option to credit or debit the
Management Reserve account with the value you entered in the
Amount field.
- Undistributed Budget: Select this option to credit or debit the
Undistributed Budget account with the value you entered in the
Amount field.
|
Negotiated Changes
|
The following fields display if you select
Negotiated Changes in the
Transaction Type field:
- Amount from AUW: Use this field to enter the amount to transfer from the Authorized Unpriced Work (AUW) account. This amount cannot be greater than the current balance in the AUW account. You can enter a positive or negative amount or zero.
- Credit To: Use this field to select where you want to credit the amount you entered. Select one of the following options from the drop-down list:
- Management Reserve: Select this option to credit or debit the
Management Reserve account with the value you entered in the
Amount field.
- Undistributed Budget: Select this option to credit or debit the
Undistributed Budget account with the value you entered in the
Amount field.
- Adjust Contract Fee: Use these fields to adjust the fee amount or percentage on the contract. You can enter a positive, negative, or zero amount.
- Fee %: Use this field to enter a percentage to automatically calculate the percentage in the
Fee Amount field.
- Amount: Use this field to enter the exact amount for the contract fee. Entering a value in this field does not calculate the
Fee %
.
|
New Over Target Baseline
|
The following fields display if you select
New Over Target Baseline in the
Transaction Type field:
- OTB Allocated to MR: Use this field to enter the OTB amount allocated to the
Management Reserve account.
- OTB Allocated to UB: Use this field to enter the OTB amount allocated to the
Undistributed Budget account.
The following fields in the Account Fields group box are populated as follows:
- The
Total OTB field is calculated by taking the running total of the OTB transactions. This field is only reduced if there is a negative OTB transaction.
- The
Distributed OTB field is populated with the sum of the budget classes with
Include in Budget selected and
Obtain budget from set to
Over Target Baseline.
- The
Undistributed OTB field is populated with the difference between the
Total OTB and the
OTB Management Reserve. Specifically, this field is calculated as follows:
UB OTB =
Total OTB -
OTB MR.
- The
OTB Management Reserve field is calculated by taking the running total of the OTB Allocated to Management Reserve transactions. This field is only reduced if there is a negative OTB transaction in the
OTB Allocated to MR field.
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Account Fields Group Box
This group box displays the fields that are updated as you populate the
Amount field, as well as the additional fields for each transaction type.
- Negotiated Cost
- Authorized Unpriced Work
- Management Reserve
- Contract Budget Base
- Distributed Budget
- Contract Ceiling
- Undistributed Budget
Over Target Baseline
- Total OTB
- Distributed OTB
- Undistributed OTB
- OTB Management Reserve
While updating and computing the OTB-related fields, certain transaction fields are impacted, while others remain unaffected.
- Negotiated Cost: This field is not impacted by an OTB transaction.
- Contract Budget Base: This field is not impacted by an OTB transaction.
- Distributed Budget: This field is directly impacted by the Distributed OTB amount. For example, if OTB resources are allocated to a work package that totals $100,000, Distributed Budget will increase by $100,000.
- Undistributed Budget: This field is directly impacted by the Undistributed OTB amount. For example, if an OTB transaction is made where OTB Allocated to UB totals $50,000, Undistributed Budget will increase by $50,000.
- Management Reserve: This field is directly impacted by the OTB Management Reserve amount. For example, if an OTB transaction is made where OTB Allocated to MR totals $30,000, Management Reserve will increase by $30,000.
- Fee Amount: This field is not impacted by an OTB transaction.
Note: Any changes made to these fields are also reflected in their corresponding fields on the Budget tab of the Project Properties dialog box and are captured in Audit reports upon generation.